Virtual Lab Manager™

Embedded expertise that keeps your science moving.

Dedicated lab operations support for growing pharma teams. Enterprise-grade compliance and spend visibility, without the enterprise complexity.

WHO THIS IS FOR

R&D Operations and Procurement Teams Running Discovery and Preclinical Programs

This solution is built for teams that:

  • Source specialized external capabilities for assays, screening, lead optimization, DMPK, and other preclinical studies

  • Manage relationships with dozens of service providers and consumable suppliers without a unified system

  • Need to onboard new suppliers faster than the current contracting process allows

  • Lack real-time visibility into external R&D spend across services and consumables

  • Want scientists focused on experiments, not on coordinating purchase orders and tracking invoices

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THE PROBLEM THIS SOLVES

Your scientists should focus on science, not administration

At growing biopharma companies, your scientists are often handling operations alongside their research: identifying vendors, requesting quotes, creating purchase orders, tracking invoices, and managing compliance paperwork. All of it.

That is not a resource problem. It is an infrastructure gap. Administrative work that should be handled automatically is landing on the people whose time matters most.

Enter: your Virtual Lab Manager™.

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HOW THE SOLUTION WORKS

A tech-enabled, scientist-led service

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  • Dedicated Support

     Your Virtual Lab Manager expertly handles lab procurement and supplier relations, such as: supplier identification, quote requests, purchase order creation, and invoice tracking. A seamless partner to your team and suppliers.

    What you get:  Scientists focus on science. 

  • Finance & Spend Visibility

     Your VLM will manage your lab spending by tracking invoices and receipts, partnering with your accountant, and providing EOM reports.

    What you get:  Spend visibility and audit trails built in from day one. 

  • EH&S Compliance Support

     We make sure your important documents are updated and organized for Environmental Health and Safety protocols.

    What you get:  Be audit-ready without additional work 

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Dedicated Support

 Your Virtual Lab Manager expertly handles lab procurement and supplier relations, such as: supplier identification, quote requests, purchase order creation, and invoice tracking. A seamless partner to your team and suppliers.

What you get:  Scientists focus on science. 

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Finance & Spend Visibility

 Your VLM will manage your lab spending by tracking invoices and receipts, partnering with your accountant, and providing EOM reports.

What you get:  Spend visibility and audit trails built in from day one. 

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EH&S Compliance Support

 We make sure your important documents are updated and organized for Environmental Health and Safety protocols.

What you get:  Be audit-ready without additional work 

WHAT MAKES THIS DIFFERENT

Expert support built in

Alternative to Hiring

Virtual Lab Manager delivers the sourcing expertise and operational support of a dedicated procurement hire, at a fraction of the cost and available immediately.

Scales With You

Start with dedicated procurement assistance. As your pipeline and team grow, the platform scales with you. No rip-and-replace when you reach the next funding stage.

Network Access from Day One

Immediate access to thousands of pre-contracted suppliers under a single MSA (Master Services Agreement). No individual vendor negotiations required to get started.

Compliance Without Complexity

Automated audit trails, compliant workflows, and spend visibility built in. Enterprise-grade governance designed for lean teams.

Access to Intelligent Technology

Behind every VLM is the Science Exchange platform. The technology enables visibility into suppliers, pricing, and spend data, all centralized in one place.

WHO WE SERVE

Designed for organizations at every stage

  • Enterprise Pharma and Biotech
  • Emerging Pharma and Small Biotech

For organizations with established R&D operations and complex supplier portfolios: streamline existing vendor relationships, standardize processes across teams and sites, and gain the spend visibility and benchmarking data needed to optimize category strategy at scale.

Key outcome: 6.5X faster project start times. Unified operations across hundreds of supplier relationships.

For teams running discovery and preclinical programs without dedicated procurement staff: get enterprise-grade compliance, spend visibility, and supplier access from day one, without enterprise complexity. Virtual Lab Manager provides dedicated procurement support so scientists can focus on the science.

Key outcome: 88% faster supplier onboarding. Enterprise-grade processes without the overhead.

Enterprise Pharma and Biotech

For organizations with established R&D operations and complex supplier portfolios: streamline existing vendor relationships, standardize processes across teams and sites, and gain the spend visibility and benchmarking data needed to optimize category strategy at scale.

Key outcome: 6.5X faster project start times. Unified operations across hundreds of supplier relationships.

Emerging Pharma and Small Biotech

For teams running discovery and preclinical programs without dedicated procurement staff: get enterprise-grade compliance, spend visibility, and supplier access from day one, without enterprise complexity. Virtual Lab Manager provides dedicated procurement support so scientists can focus on the science.

Key outcome: 88% faster supplier onboarding. Enterprise-grade processes without the overhead.

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PROOF

What biotech teams say

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It is a total saver for us. We would not be able to activate projects this quickly on our own.

~$150K

Annual productivity gains

25%

More time focused on lab work

10-20%

Annual cost savings via competitive
sourcing & intelligent sourcing

Related Resources

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Streamlining R&D Operations in Small Biopharma Labs
Supplier Management & Orchestration

Streamlining R&D Operations in Small Biopharma Labs

Lab and finance operations services built for the pace of scientific breakthroughs.

See how Virtual Lab Manager gives your team the sourcing expertise and operational infrastructure to focus on what matters: the science.