Science Exchange, Inc. Privacy Policy

Last updated: May 18, 2018

We participate in and comply with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of your Personal Information from European Economic Area ("EEA") member countries and Switzerland. You can find out more about our commitment to the Privacy Shield Frameworks in our Privacy Shield Notice available at (EU Privacy).

Introduction

Science Exchange, Inc. ("we" or "us") is a US-headquartered company that connects researchers with scientific service providers. We aim to enable scientific discoveries by making it easy for researchers to access the world’s leading scientific service providers and most innovative scientific technologies.

Protecting your privacy is really important to us. Accordingly, we’re providing this Privacy Policy to explain our practices regarding the collection, use and disclosure of Personal Information (defined below) that we receive when you use our website (www.scienceexchange.com and its subdomains) ("Website") or our Services. Also, please note that, unless we define a term in this Privacy Policy, all capitalized words used in this Privacy Policy have the same meaning as in the Science Exchange Terms of Use, available at Terms of Use.

How do we collect and use information?

Our primary goals in collecting information are to provide and improve our Services, to administer your use of the Services (including your account), and to enable you to enjoy and easily navigate our Services.

Account Information. If you create an account, to use the Services, we’ll collect certain "Personal Information" (i.e. information relating to an identified or identifiable natural person) that you provide to us, such as your name, email address, job title, and phone number. Where you provide it, we may also collect your photograph, the names of organizations you are affiliated with and other profile information.

Service Provider Information. If you create an account to use the Services as a Service Provider, in addition to the information listed above, we’ll also collect additional information including the address of your facilities, the names of individuals who work in your facilities and services offered by you.

Other Information you provide to us: You may also give us Personal Information through our Website, for example, when you make inquiries about our Services or when you sign up for updates. If you contact us by email, or in any other way, we will keep a copy of your communications with us.

Information Collected Automatically Using Cookies and other Web Technologies. Like many website owners, we and our third-party providers use automated data collection tools such as Cookies and Web Beacons to collect certain information. Please see the section entitled 'Do We Use Cookies?' below for more information.

Information Related to Use of the Services. Our servers automatically record certain information about how a person uses our Services (we refer to this information as “Log Data”), including information about Requesters, Service Providers and non-account holders (together, “Users”). Log Data may include information such as a User’s Internet Protocol address, browser type, operating system, search terms entered on the Services, information submitted in connection with Orders, Service Contract and transaction-related information and other statistics.

Use of Information. We may use the information we collect for the following purposes:

  • to provide, optimize and improve our Websites and Services;
  • to administer your use of the Services (including your account);
  • to enable you to enjoy and easily navigate our Services;
  • to tailor our Website and the Services to your needs and preferences;
  • to analyze use of our Website and Services in order to expand their features and functionality;
  • to analyze your use of the Services for trend monitoring and marketing;
  • to deal with your online inquiries or provide access to resources you have requested from us;
  • to send you communications such as account information, service updates and marketing information in accordance with your communication preferences;
  • to process and complete transactions and send related information including invoices and agreements;
  • to investigate and prevent fraud, spam, malware, identity theft or other unauthorized access to the Services; and
  • for other legitimate business purposes and any other purposes about which we may notify you from time to time.

Legal Basis (EEA visitors only). If you are a visitor from the EEA, our legal basis for collecting and using Personal Information will normally be (i) where we need the Personal Information to perform a contract with you (i.e. to connect a researcher with a project), (ii) where the processing is in our legitimate interests and not overridden by your rights, or (iii) where we have your consent to do so. In some cases, we may also have a legal obligation to collect Personal Information from you.

If you have questions about or need further information concerning the legal basis on which we collect and use your Personal Information, please contact us using the contact details provided under the "How to contact us" heading below [link].

What Information Do We Share With Third Parties?

We may share and disclose Personal Information that we have collected from you in the following ways:

Information Shared with Requesters and Service Providers. When Requesters submit Orders, we will share relevant information about the Order, including the name of the Requester, with the Service Provider receiving such Order. Requesters and Service Providers may disclose additional information, including Personal Information, to the other party over the course of negotiating Service Contracts or performing their Service Contracts. If such information is transmitted over the Services, our use of such information is governed by this Privacy Policy; however, the use of such information by the other party to the Service Contract is governed by the terms of such Service Contract, including, without limitation, any Agreements entered into with us. Please see 'When does this Privacy Policy apply?' section, below in relation to information we collect about Requesters who use our Services.

Information Shared with our Group Companies: We may share your Personal Information with other members of the Science Exchange group of companies for purposes consistent with this Privacy Policy.

Information Shared with Our Service Providers. We may engage third-party service providers to work with us to administer and provide the Services (for example, to support the delivery of, provide functionality on, or help to enhance the security of the Website).

These third-party services providers (and any others we engage in the future) may have access to your information, including your Personal Information, for the purposes of performing services on our behalf and the purposes set forth in their privacy policies. We will only share your Personal Information with third parties to the extent necessary to perform these functions and in accordance with our Privacy Policy and applicable laws. We nonetheless encourage you to review their applicable privacy policies before using the Services.

Information Shared with Third Parties. We may share aggregated information and non-identifying information with third parties for industry research and analysis, demographic profiling and other similar purposes.

Information Disclosed in Connection with Business Transactions. Information that we collect from our users, including Personal Information, is considered to be a business asset. As a result, if we go out of business or enter bankruptcy or if there is a corporate reorganization such as a merger, acquisition, asset sale or similar event, your Personal Information may be disclosed or transferred to the third-party in connection with or during negotiations of the transaction. In such cases, we will inform the third-party of the need to protect the Personal Information in accordance with the standards described in this Privacy Policy and applicable law.

Information Disclosed for Our Protection and the Protection of Others. We cooperate with government and law enforcement officials or private parties to enforce and comply with the law. We may disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate: (i) to respond to claims, legal process (including subpoenas) or to exercise, establish or defend our legal rights; (ii) to protect our property, rights and vital interests and the property, rights and vital interests of a third party or the public in general; and (iii) to stop any activity that we consider illegal, unethical or legally actionable.

The Security of Your Information

We take appropriate technical and organizational measures to protect the information that we collect from or about you (including your Personal Information) from unauthorized access, use or disclosure. These measures include the use of Transport Layer Security (TLS), a cryptographic protocol, to encrypt communications and other information sent through our Services. Please be aware, however, that no method of transmitting information over the Internet or storing information is completely secure. Accordingly, we cannot guarantee the absolute security of any information although we shall at all times utilize commercially reasonable measures to protect your information. Please contact us at [email protected] if you’d like more information about the measures we take to protect your information and the Services.

Do We Use Cookies?

Our website, like many others, stores and retrieves information on your browser using cookies. This information is used to make the site work as you expect it to. For a full explanation on what cookies we use and why we use them please see our Cookies Policy.

Your Privacy Rights

You can access and modify the Personal Information associated with your account by logging into your account on the Services. If you have any other requests relating to your Personal Information, you can also contact us using the contact information at the end of this Privacy Policy.

In particular, if you are from the EEA or Switzerland, you have the following rights in relation to your Personal Information: (i) to access, correct, update or request deletion of it; (ii) to object to processing of your Personal Information; (iii) to ask us to restrict processing of it; and (iv) to request portability of it. Where our processing of your Personal Information is based on your consent, you can withdraw consent at any time. You can exercise these rights by contacting us using the contact details provided below. Please also refer to our Privacy Shield Notice available here (https://www.scienceexchange.com/eu-privacy) to learn more about your rights under the Privacy Shield.

You also have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority.

You may at any time ask us to remove you from any mailing list you previously signed up to by sending us an email at [email protected] or by clicking "Unsubscribe" in any e-mail communications we send you.

OTHER INFORMATION

When does this Privacy Policy apply? This Privacy Policy applies to the information we collect about our website visitors, the information we collect and process about Requesters, and the information we collect and process about our Service Providers.

It does not apply to the information that we process on behalf of Requesters who use our services, which we process only on their behalf as a data processor and which will instead be governed by the terms of our contracts with the relevant Requester. If you have any questions about the information we process on behalf of a Requester, please contact the relevant Requester.

Links to Other Sites. Our Services may contain links to other websites and services. Any information that you provide on or to a third-party website or service is provided directly to the owner of the website or service and is subject to that party's privacy policy. Our Privacy Policy does not apply to such websites or services and we’re not responsible for the content, privacy or security practices and policies of those websites or services. To protect your information we recommend that you carefully review the privacy policies of other websites and services that you access.

International Users. Your Personal Information may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. If you’re located outside the United States and choose to provide your Personal Information to us, we may transfer your Personal Information to the United States and process it there (or any other country in which we operate).

For Personal Information we receive from the EEA and Switzerland, Science Exchange, Inc. has certified its compliance to the EU-U.S. Privacy Shield and Swiss-U.S. Privacy Shield as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from the EEA and Switzerland. We have certified that we adhere to the Privacy Shield principles of Notice, Choice, Accountability for Onward Transfers, Security, Data Integrity & Purpose Limitation, Access and Recourse, Enforcement & Liability when processing Personal Data from the EEA and Switzerland in the United States. You can find out more about our commitment to the Privacy Shield Frameworks in our Privacy Shield Notice available here (https://www.scienceexchange.com/eu-privacy). If there is any conflict between the terms in this Privacy Policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern.

Data Retention. We may retain your Personal Information as long as you continue to use the Services, have an account with us or for as long as is necessary to fulfil the purposes outlined above. You can close your account by contacting us at the details below.

We may however retain personal information for an additional period as is permitted or required under applicable laws, for legal, tax or regulatory reasons, or for legitimate and lawful business purposes.

Our Policy Toward Children. Our Services are not directed to children under 13 and we do not knowingly collect Personal Information from children under 13. If we learn that we have collected Personal Information of a child under 13 we will take steps to delete such information from our files as soon as possible.

Changes to Our Privacy Policy. Any information that we collect is subject to the Privacy Policy in effect at the time that information is collected. We may, however, modify and revise this Privacy Policy from time to time. If we make any material changes to this Privacy Policy, we’ll notify you of those changes by posting them on the Services or by sending you an email or other notification, and we’ll indicate when those changes will become effective.

How to Contact Us Through Our Data Protection Representative.Science Exchange (Science Exchange, Inc. and subsidiary Science Exchange Limited), which processes the personal data of individuals in the European Union, in either the role of 'data controller' or 'data processor', has appointed DPR Group as its Data Protection Representative for the purposes of GDPR. Please visit our Data Request page for contact information.