Science Exchange, Inc. Privacy Policy

Last updated: April 10, 2017

We participate in and comply with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of your Personal Information from European Economic Area ("EEA") member countries and Switzerland. You can find out more about our commitment to the Privacy Shield Frameworks in our Privacy Shield Notice available at (EU Privacy).

Introduction

Science Exchange ("we" or "us") is a US-headquartered company that connects researchers with scientific service providers. We aim to enable scientific discoveries by making it easy for researchers to access the world’s leading scientific service providers and most innovative scientific technologies.

Protecting your privacy is really important to us. Accordingly, we’re providing this Privacy Policy to explain our practices regarding the collection, use and disclosure of information that we receive when you use our website (www.scienceexchange.com and its subdomains ("Website")) or our Services. Also, please note that, unless we define a term in this Privacy Policy, all capitalized words used in this Privacy Policy have the same meaning as in the Science Exchange Terms of Use, available at Terms of Use.

How do we collect and use information?

Our primary goals in collecting information are to provide and improve our Services, to administer your use of the Services (including your account), and to enable you to enjoy and easily navigate our Services.

Account Information. If you create an account, to use the Services, we’ll collect certain Personal Information (i.e. information that can be used to identify a person) that you provide to us, such as your name, email address, job title, and phone number. Where you provide it, we may also collect your photograph, the names of organizations you are affiliated with and other profile information.

Lab Information. If you create an account to use the Services as a Service Provider, in addition to the information listed above, we’ll also collect additional information including the address of your facilities, the names of individuals who work in your facilities and services offered by you.

Other Information you provide to us: You may also give us Personal Information through our Website, for example, when you make inquiries about our Services or when you sign up for updates. If you contact us by email, or in any other way, we will keep a copy of your communications with us.

Information Collected Using Cookies and other Web Technologies. Like many website owners, we use automated data collection tools such as Cookies and Web Beacons to collect certain information.  Please see the section entitled 'Do We Use Cookies?' below for more information.

Information Related to Use of the Services. Our servers automatically record certain information about how a person uses our Services (we refer to this information as “Log Data”), including information about Requesters, Service Providers and non-account holders (together, “Users”). Log Data may include information such as a User’s Internet Protocol address, browser type, operating system, search terms entered on the Services, information submitted in connection with Orders, Service Contract and transaction-related information and other statistics.

Use of information. We may use the information we collect for the following purposes:

  • to provide, optimize and improve our Websites and Services;
  • to administer your use of the Services (including your account);
  • to enable you to enjoy and easily navigate our Services;
  • to tailor our Website and the Services to your needs and preferences;
  • to analyze use of our Website and Services in order to expand their features and functionality;
  • to analyze your use of the Services for trend monitoring and marketing;
  • to deal with your online inquiries or provide access to resources you have requested from us;
  • to send you communications such as account information, service updates and marketing information;
  • to process and complete transactions and send related information including invoices and agreements;
  • to investigate and prevent fraud, spam, malware, identity theft or other unauthorized access to the Services; and
  • for other legitimate business purposes and any other purposes about which we notify you.

What Information Do We Share With Third Parties?

We may share and disclose Personal Information that we have collected from you in the following ways:

Information Shared with Requesters and Service Providers. When Requesters submit Orders, we will share relevant information about the Order, including the name of the Requester, with the Service Provider receiving such Order. Requesters and Service Providers may disclose additional information, including Personal Information, to the other party over the course of negotiating Service Contracts or performing their Service Contracts. If such information is transmitted over the Services, our use of such information is governed by this Privacy Policy; however, the use of such information by the other party to the Service Contract is governed by the terms of such Service Contract, including, without limitation, any Agreements entered into with us.

Information Shared with our Group Companies. We may share your personal information with other members of the Science Exchange group of companies for purposes consistent with this Privacy Policy.

Information Shared with Our Service Providers. We may engage third-party service providers to work with us to administer and provide the Services, including, but not limited to the following:

These third-party services providers (and any others we engage in the future) may have access to your information, including your Personal Information, for the purposes of performing services on our behalf and the purposes set forth in their privacy policies. We will only share your Personal Information with third parties to the extent necessary to perform these functions and in accordance with our Privacy Policy and applicable laws. We nonetheless encourage you to review their applicable privacy policies before using the Services.

Information Shared with Third Parties. We may share aggregated information and non-identifying information with third parties for industry research and analysis, demographic profiling and other similar purposes.

Information Disclosed in Connection with Business Transactions. Information that we collect from our users, including Personal Information, is considered to be a business asset. As a result, if we go out of business or enter bankruptcy or if there is a corporate reorganization such as a merger, acquisition, asset sale or similar event, your Personal Information may be disclosed or transferred to the third-party in connection with or during negotiations of the transaction.

Information Disclosed for Our Protection and the Protection of Others. We cooperate with government and law enforcement officials or private parties to enforce and comply with the law. We may disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate: (i) to respond to claims, legal process (including subpoenas) or to exercise, establish or defend our legal rights; (ii) to protect our property, rights and vital interests and the property, rights and vital interests of a third party or the public in general; and (iii) to stop any activity that we consider illegal, unethical or legally actionable.

The Security of Your Information

We take appropriate technical and organizational measures to protect the information that we collect from or about you (including your Personal Information) from unauthorized access, use or disclosure. These measures include the use of Transport Layer Security (TLS), a cryptographic protocol, to encrypt communications and other information sent through our Services. Please be aware, however, that no method of transmitting information over the Internet or storing information is completely secure. Accordingly, we cannot guarantee the absolute security of any information although we shall at all times utilize commercially reasonable measures to protect your information. Please contact us at support@scienceexchange.com if you’d like more information about the measures we take to protect your information and the Services.

Do We Use Cookies?

“Cookies” are small text files that are placed on your hard drive by a Web server when you access our Services. We may use both session Cookies and persistent Cookies to identify that you’ve logged in to the Services and to tell us how and when you interact with our Services. We may also use Cookies to monitor aggregate usage and web traffic routing on our Services and to customize and improve our Services. Unlike persistent Cookies, session Cookies are deleted when you log off from the Services and close your browser. Although most browsers automatically accept Cookies, you can change your browser options to stop automatically accepting Cookies or to prompt you before accepting Cookies.

You can find information on popular browsers and how to adjust your cookie preferences at the following websites:

Please note, however, that if you don’t accept Cookies, you may not be able to access all portions or features of the Website or Services.

Some third-party services providers that we engage (including third-party advertisers) may also place their own Cookies on your hard drive. We may also permit third-party vendors, such as Google, to use cookies to serve you ads based on your past visits to our Website. Our vendors show our ads on websites across the Internet; however, our vendors may specifically serve you ads for the Services on other websites if you have previously visited our Website. You can opt out of Google’s use of cookies by visiting Google’s Ads Settings (http://www.google.com/settings/ads). You can also opt out of other third-party vendors’ use of cookies by visiting the Network Advertising Initiative opt-out page (http://www.networkadvertising.org/managing/opt_out.asp). Note that this Privacy Policy covers only our use of Cookies and does not include use of Cookies by such third parties.

“Web Beacons” (also known as clear gifs) are tiny graphics with a unique identifier that may be included on our Services for several purposes, including to deliver or communicate with Cookies, to track and measure the performance of our Services, to monitor how many visitors view our Services, and to monitor the effectiveness of our advertising. Unlike Cookies, which are stored on the user’s hard drive, Web Beacons are typically embedded invisibly on web pages (or in an e-mail).

Your Privacy Rights

You can access and modify the Personal Information associated with your account by logging into your account on the Services. If you have any other requests relating to your Personal Information, you can also contact us using the contact information at the end of this Privacy Policy.

If you are from the European Economic Area or Switzerland, please refer to our Privacy Shield Notice available here (https://www.scienceexchange.com/eu-privacy) to learn more about your rights to access, correct, amend or delete any Personal Information we hold about you.

You may at any time ask us to remove you from any mailing list you previously signed up to by sending us an email at privacy@scienceexchange.com or by clicking "Unsubscribe" in any e-mail communications we send you.

OTHER INFORMATION

Links to Other Sites. Our Services may contain links to other websites and services. Any information that you provide on or to a third-party website or service is provided directly to the owner of the website or service and is subject to that party's privacy policy. Our Privacy Policy does not apply to such websites or services and we’re not responsible for the content, privacy or security practices and policies of those websites or services. To protect your information we recommend that you carefully review the privacy policies of other websites and services that you access.

International Users. Your Personal Information may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. If you’re located outside the United States and choose to provide your Personal Information to us, we may transfer your Personal Information to the United States and process it there (or any other country in which we operate). Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

For Personal Information we receive from the EEA and Switzerland, Science Exchange, Inc. has certified its compliance to the EU-U.S. Privacy Shield and Swiss-U.S. Privacy Shield as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from the EEA and Switzerland. We have certified that we adhere to the Privacy Shield principles of Notice, Choice, Accountability for Onward Transfers, Security, Data Integrity & Purpose Limitation, Access and Recourse, Enforcement & Liability when processing Personal Data from the EEA and Switzerland in the United States. You can find out more about our commitment to the Privacy Shield Frameworks in our Privacy Shield Notice available here (https://www.scienceexchange.com/eu-privacy). If there is any conflict between the terms in this Privacy Policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern.

Data Retention. We may retain your Personal Information as long as you continue to use the Services, have an account with us or for as long as is necessary to fulfil the purposes outlined above. You can close your account by contacting us at the details below.

We may however retain personal information for an additional period as is permitted or required under applicable laws, for legal, tax or regulatory reasons, or for legitimate and lawful business purposes.

Our Policy Toward Children. Our Services are not directed to children under 13 and we do not knowingly collect Personal Information from children under 13. If we learn that we have collected Personal Information of a child under 13 we will take steps to delete such information from our files as soon as possible.

Changes to Our Privacy Policy. Any information that we collect is subject to the Privacy Policy in effect at the time that information is collected. We may, however, modify and revise this Privacy Policy from time to time. If we make any material changes to this Privacy Policy, we’ll notify you of those changes by posting them on the Services or by sending you an email or other notification, and we’ll indicate when those changes will become effective.

How to Contact Us. If you have any questions, comments or concerns about this Privacy Policy, then please contact us via email privacy@scienceexchange.com or at the following mailing address:

Legal Department
Science Exchange
555 Bryant St., Ste. 939
Palo Alto, CA 94301
USA